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Information Management and Analysis Working Group (IMAWG), Sri Lanka Terms of Reference – Sri Lanka

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1. Origins

The Humanitarian Needs and Priorities Plan (HNP) was launched by the Humanitarian Country Team on June 10, 2022 to support those affected. The overall objective of the Information Management and Analysis Working Group (IMAWG) is to support the work of humanitarian actors on information management and needs assessment activities.

The IASC Operational Guidelines on the Responsibilities of Cluster/Sector Leads and OCHA in Information Management and the IASC Operational Guidelines for Coordinated Assessments in Humanitarian Crises are the two main guidelines of this working group.

The IMAWG functions as an information management coordination structure to discuss, coordinate and implement IM activities related to data standards, compatibility, information sharing, pooling of technical resources, providing support to clusters/sectors with little or no IM capacity, and will provide technical support to assessments conducted in Sri Lanka.

2. Objective

The purpose of the group is to support and contribute to HCT’s collaborative efforts in using humanitarian information for more effective and evidence-based humanitarian development and policy, planning strategic decisions. The IMAWG is open to receiving advice and requests from bodies such as the Intersectoral Coordinating Group (ISCG) and the HCT. The objectives of the working group will include:

  • Coordinate information management activities to support the implementation of the Humanitarian Needs and Priorities Plan (HNP).
  • Provide advice and guidance and propose initiatives to ISCG and HCT on all matters related to information management.  Encourage collaboration between IM actors in the collection and storage of data, the use of tools and the sharing of expertise in order to rationalize IM activities.
  • Build consensus on minimum standards for IM activities, indicators, consistent use of names, common operational data sets, etc.
  • Agree on the use of common tools and, where this is not possible, data format and data standards will be agreed to facilitate interoperability.
  • Coordinate data collection efforts to ensure harmonization of data standards and to avoid duplication and assessment by multiple agencies.
  • Facilitate sharing of data and results across agencies and sectors.
  • Capacity building of partners on various information management processes and systems.

3.Structure

The IMAWG would be convened under the National Humanitarian Coordination Mechanism in Sri Lanka.

WFP and OCHA/RCO will co-chair the meeting.

The IMAWG co-chairs attend ISCG and HCT meetings representing the group.

The frequency of meetings will be decided by the group as needed and may change over time depending on need and urgency.

If specific tasks arise, a technical working group can be formed that will report to the IMAWG.

4. Attendance

IMAWG members include focal points for information management, sector monitoring and evaluation, data collection initiatives and relevant humanitarian organizations. Participants are technical representatives who are committed to working collaboratively in the area of ​​information management and assessments, but are not limited to IM practitioners.

The core members are:

  • Information Management Sector Focal Points

  • UN, INGO and NNGO information officers, evaluation and monitoring focal points.

5. Review

The terms of reference will be revised if necessary once the implementation of the PNH is complete or sooner at the request of the members, or with significant changes in the operational or coordination environment.

6. Expected results

The group will help ensure that consistent and reliable humanitarian information is made available to all relevant decision makers, managers and planners. Information products will be updated as needed. Expected outputs include:

Data and standards

• Updated Common Operational Data (COD) sets are made available to humanitarian partners.

• Standard place/location code (PCODE) adopted by all agencies (where possible) and incorporated into information management/evaluation systems and tools.

• Baseline data at the appropriate geographic level and disaggregated information by sex, age and disaggregation of disability (where possible) are available.

• Transferring data to the Humanitarian Data Exchange (HDX) and promoting the use of the Humanitarian Exchange Language (HXL).

• Promote responsible use of data in humanitarian action, ie safe, ethical and effective management of personal and non-personal data for operational response.

Monitoring and assessments

• Response monitoring tools and processes are developed and incorporated into a sector plan.

• Common indicators are monitored, analyzed from a cross-sectoral perspective and consolidated/disseminated through appropriate frameworks/mechanisms (eg humanitarian dashboard).

• Mapping of assessments and information shared via the assessment register.

• Promote and support inter-agency/multi-sectoral assessments where necessary.

• Promote information sharing between humanitarian, development and government agencies.

• Assessment results from various sources (joint assessment initiatives, other assessments, baseline data and government data) are consolidated and results shared.

Tools/Resources

• Develop and promote the use of the Who-What-Where (3W) tool for incident reporting and incident tracking.

• Develop and promote the use of the assessment registry tool.

• Templates and tools are developed for various cross-sector reports as needed. 1 Representative with skills and responsibilities who deals with data, information, evaluations, visual and technological improvement especially on data processing

• Regularly update the humanitarian response website

Meetings

• Regular coordination meetings are held and minutes are circulated.

• Representation of IMAWG at coordination forums.

This mandate is approved by the IMAWG on June 22, 2022.

Disclaimer

United Nations Office for the Coordination of Humanitarian Affairs
To learn more about OCHA’s activities, please visit https://www.unocha.org/.